From occasional hourly help to one all-in-one bundle covering scheduling, calls, verification, and admin work - compare plans below, then lock in our 2026 first-month offer before it ends.
Custom-pricing plans are quoted after your Free Practice Workflow Assessment, since scope, hours, and systems vary by practice. Terms and eligibility for the 2026 offer are confirmed during that same conversation.
Flexible, occasional support for scheduling, patient communication, eligibility, prior authorization, follow-ups, EHR/EMR tasks, records, and referrals. Best for practices that need help on specific days or during busy periods, without committing to fixed hours.
For practices with a predictable, recurring administrative workload that does not require a full-time resource - a set number of hours per week, scoped to defined tasks and escalation rules.
Consistent daily support, scoped to your hours, responsibilities, specialty, and EHR - one trained resource who becomes familiar with your practice's specific workflows over time.
Multiple resources or functions for group and multi-provider practices - for example, one VMA on scheduling and calls while another handles prior authorization and records.
One plan combining scheduling, patient calling and reception, insurance eligibility and benefits verification, prior authorization support, patient follow-up, EHR/EMR administrative work, and referral and records coordination - custom-quoted from your Free Workflow Assessment rather than a fixed rate, since scope varies by practice.
Scheduling, patient calling, reception, and patient intake in one scoped workflow.
Eligibility checks, benefits verification, and prior authorization follow-up.
EHR/EMR administrative work, referral coordination, records requests, and follow-up calls.
Start by December 31, 2026 and receive 30% off eligible first-month VMA service fees, plus a Free Practice Workflow Assessment. Qualifying packages may also receive a complimentary practice website review. Terms and eligibility apply and are confirmed during your workflow assessment.
Offer applies to eligible first-month VMA service fees for new clients who complete a scope and access agreement and begin service by December 31, 2026. "Eligible" plans, the complimentary website review, and any additional conditions are confirmed in writing during your Free Practice Workflow Assessment before you commit to a plan. Offer is not retroactive, may not be combined with other current offers, and may change or end without notice. This is not a guarantee of results, cost savings, or a specific dollar amount saved - your final quote depends on your practice's scope.
| Plan | Best For | Pricing |
|---|---|---|
| VMA Flex | Occasional or as-needed support, busy periods, coverage gaps | From $9.99/hr |
| VMA Part-Time | A predictable, recurring weekly workload | From ~$899/mo |
| VMA Dedicated | Consistent daily support from one trained resource | Custom pricing |
| VMA Team | Group and multi-provider practices needing multiple resources | Custom pricing |
| VMA 360 | Practices that want front office, insurance, and admin covered in one plan | Custom-quoted bundle pricing |
Custom pricing reflects that scope, hours, EHR/EMR system, and specialty vary by practice. Your exact quote is confirmed after your Free Practice Workflow Assessment - not before.
VMA Flex starts from $9.99 per hour, with the rate scaling down as your monthly work volume increases. Every VMA is specialized, well-trained, experienced, and fully committed to your practice's workflow. VMA Part-Time plans can start from approximately $899 per month, depending on hours and scope. VMA Dedicated, VMA Team, and the VMA 360 bundle are custom-quoted based on your practice's hours, scope, and systems, since workload varies by practice. Final pricing is confirmed during your free workflow assessment.
VMA 360 combines scheduling, patient calling and reception, insurance eligibility and benefits verification, prior authorization support, patient follow-up, EHR/EMR administrative work, and referral and records coordination into one custom-quoted plan, so a practice does not need to piece together separate services.
Practices that start service by December 31, 2026 receive 30% off eligible first-month VMA service fees plus a Free Practice Workflow Assessment. Qualifying packages may also receive a complimentary practice website review. Terms and eligibility apply and are confirmed during your workflow assessment.
Contract terms are confirmed during your scope and access agreement, which is Stage 2 of onboarding. Ask your workflow assessment contact for current contract and cancellation terms before you commit.
Most practices start with a Free Practice Workflow Assessment, a short no-PHI conversation about call volume, scheduling load, and administrative bottlenecks. That conversation is what determines whether Flex, Part-Time, Dedicated, Team, or the VMA 360 bundle fits best.
No PHI required for the initial conversation.
Tell us about your front-desk and admin workload - we reply within one business hour.
